Privacy

The Bowline Climbing Club will use the data provided by members for processing related to their membership of the club. This includes passing your name, contact details and date of birth to the British Mountaineering Council (BMC) to register your club membership with them.

The Bowline Climbing Club will use data provided by those subscribing to club mailing list for the processing related to informing subscribers of Club news, events, and other related information. This includes messages sent by subscribers to the list (the content of which the club is not responsible for).

The Bowline Climbing Club will use data provided by any persons attending club meets for processing related to managing the attendance of the meet, communications relating to the meet, and handling payments relating to the meet.  This may include passing your details third parties in association with the meet such as accommodation providers and travel/transport operators.

The Bowline Climbing Club will use data provided by any persons booking and/or staying at the club hut (Dinorwic Mill Cottage) for the processing related to managing the bookings/stays, communication relating to bookings/stays, and handling payments relating to use of the club hut.

We will never share or sell any personal data without explicit consent from the persons identified by the data.

Who is collecting the data?

Bowline Climbing Club, a Registered Society under the Co-operative and Community Benefit Societies Act 2014. You can contact the Club Chairperson, whose contact details can be found on the club website

What data is being collected?

Club members

We collect the minimum amount of information we need to administer the membership of the Club for all club members. The information we collect is:

  • Full name
  • Email address
  • Home address
  • Date of Birth
  • Telephone number(s)
  • Climbing/outdoor experience
  • Signature
  • Dates / duration of membership
  • Other records required for the day-to-day administration of the club, e.g. committee and AGM minutes, incident reports, email exchanges, etc.
  • Details of committee nominations / offices held
  • Dates and values of payments you make to the club or receive from the club

Mailing list subscribers

We collect the minimum amount of information we need to administer subscriptions to the club mailing list. This applies to all club members, and any other persons who subscribe to the club mailing list. The information we collect is:

  • Full name
  • Email address
  • Other records required for the administration of the mailing list, e.g. email exchanges, etc.

Club meet attendees

We collect the minimum amount of information we need to administer attendance of club meets. This applies to all club members, and any other persons who attend a meet of the club. The information we collect is:

  • Full name
  • Email address
  • Dates of meet attendance
  • Dates and values of payments you make or receive relating to the meet
  • Dietary requirements (where required for catered meets)
  • Other records required for the administration of the club meet, e.g. email exchanges, transport lists, catering arrangements, etc.
  • The minimum information required by third parties that are necessarily engaged in the delivery of the meet. This would typically be accommodation providers or travel/transport operators.

Club hut users

We collect the minimum amount of information we need to administer bookings of the club hut. This applies to all persons who stay at the club hut or who arrange a booking of the club hut. The information we collect is:

  • Full name
  • Email address
  • Contact phone number
  • Contact postal address
  • Dates of usage of the club hut
  • Dates and values of payments you make or receive relating to the usage of the hut
  • Other records required for the administration of the club hut usage, e.g. email exchanges, feedback on hut condition, etc.

What is the legal basis for processing the data?

The information on club members is held and processed under the provision under the 'Contract' provisions in the GDPR - See Article 6(1)(b) and Recital 44.

The information on subscribers to the club mailing list is held and processed under the 'Legitimate Interest' provisions in the GDPR - See Article 6(1)(f) and Recitals 47, 48 and 49.

The information on attendees of the club meets is held and processed under the 'Legitimate Interest' provisions in the GDPR - See Article 6(1)(f) and Recitals 47, 48 and 49.

The information on persons bookingand/or staying at the club hut is held and processed under the 'Legitimate Interest' provisions in the GDPR - See Article 6(1)(f) and Recitals 47, 48 and 49.

Will the data be shared with any third parties?

Bowline Climbing Club does not control how the following companies store/use your information; you should view their privacy policies or contact them for more information if required. Bowline Climbing Club will never sell personal details to any third party without explicit consent from the persons identified by the data.

BMC (applies to club members only)

Bowline Climbing Club is affiliated to the BMC, so we will share club member details with them to secure the benefits which BMC membership brings to individuals and the Club. The BMC will use club members’ data to communicate with them about their BMC membership. 

The BMC will contact club members to invite them to create a ‘Member Profile’ which, amongst other things, allows club members to set and amend their BMC privacy settings. More information about how the BMC uses data can be found at www.thebmc.co.uk/privacy. The details shared with the BMC are:

  • Name
  • Contact details
  • Date of birth

Paypal (applies to any persons sending payment to the club via Paypal)

If you choose to pay subscription, meet costs, or hut fees by PayPal then you will be passing some information to PayPal to process the payment.

HSBC Bank (applies to any persons sending or receiving payment via bank transfer)

If you choose to pay club membership subscription, meet costs, or hut fees by bank transfer then you will be passing some information to the bank to process the payment. Also applies if you receive a refund or expenses payment from the club via bank transfer.

Groupspaces (applies to any persons subscribed to the club mailing list)

Members’ names and email addresses will be added to the club’s mailing list in the clubs GroupSpaces account to enable newsletters, meet information, etc. to be distributed. Consent for this is obtained on the membership form. Other interested persons may also subscribe to the list and provide their name and email address, consent for these persons is obtained upon registration.

Any persons subscribed to the club mailing list can request to be removed from the GroupSpaces list if required, and can control some aspects of their subscription through their GroupSpaces account settings.

Bowline Climbing Club is not responsible for the content of messages sent by members to the GroupSpaces ‘Bowline CC - unofficial’ list; members can unsubscribe from these using the link at the bottom of each email.

Accommodation providers and travel/transport operators (applies to those attending club meets)

We may pass the minimum information required by accommodation providers or travel/transport operators that are necessarily engaged in the delivery of a club meet. 

How will the information be used?

The information on club members is used to maintain a list of the club membership and for the purposes of running the Club in accordance with the articles of association. This includes arranging loans of Club equipment and registering club members with the British Mountaineering Council (BMC).

The information on subscribers to the club mailing list is used to send information to the subscribers including club news, events, and other related information. It is also used to subscribers to send messages to those on the list (the club is not responsible for the content of these messages).

The information on attendees of the club meets is used for managing the attendance of the meet, communications relating to the meet, and handling payments relating to the meet.

The information on persons booking and/or staying at the club hut is used for managing the bookings/stays, communication relating to bookings/stays, and handling payments relating to use of the club hut.

How long will the data be stored for?

Club membership data will generally be stored for the duration of the persons membership of the Bowline Climbing Club, and then until the end of the calendar year upon which their membership ends. Mailing list subscriber data will be stored so long as the person remains subscribed to the club mailing list. Club meet attendance data will be stored until the meet has finished and any matters following the meet (such as the payment of expenses and costs) have been finalised. Hut booking information will be stored until the end of the calendar year in which the booking finished.

What rights do you have?

  • You have the right to access a copy of the information we hold about you.
  • You have the right to correct any inaccurate information we hold.
  • You have the right to have your personal information deleted, but this may impact on your membership of the Club (and the BMC), your subscription to club mailing lists, your ability to attend club meets, or your ability to stay at the club hut.
  • You have the right to request that processing of your information is restricted, but this may impact on your membership of the Club (and the BMC), your subscription to club mailing lists, your ability to attend club meets, or your ability to stay at the club hut.

How can the data subject raise a complaint or make a request?

Any queries regarding the storing or use of your data can be directed to the club chairperson, whose contact details can be found on the club website.

To find out more about the Leicester area based
Bowline Climbing Club
Contact: 
Zoe Pickering (07709 337976)

The Bowline Climbing Club Limited is a Registered Society under the Co-operative and Community Benefit Societies Act 2014.

Registered under No. 31545R at the Financial Conduct Authority.

Registered Office: Dinorwic Mill Cottage, Tai Felin, Brynrefail, Caernarfon, Gwynedd, LL55 3NR.

For information on how we handle personal data and details of your rights in respect to your data held by the club, please see our privacy policy.


Bowline Climbing Club

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